Proposed By-Law Amendments

 

The following are proposed By-Law revisions as discussed at the Executive Meeting, held at Headquarters, on January 11, 2007. Attending were: Jerry Deboer, Deborah Dalwood, Judy Mjolsness, Sherry Fowler, Andy Da and Karen Larsen.

The original By-Law article will be first and the proposed change will follow:

  1. All articles from 4.5.2 to 4.9 need to be re-numbered
  2. 2. 4.5.3 If it is due to notice by the EPS of neighbourhood problems, or a problem arising under any section of 4.5.1, it will be investigated by the Board and the Member’s Area Chairman will be given notice to represent the Member (the Member will be permitted to attend) to an Executive Meeting. If there is no Area Chairman, notice shall be given to the Member only.

      Will be changed to:

      4.5.3 The words “, and may if both parties agree,” will be added after “notice”.

  1. 4.6.2 DEATH OF A MEMBER

      The membership of a Member is ended upon the Members death.

            Will be changed to:

            4.6.2 The words “of a Member” will be stricken

  1. 4.6.3 DEEMED WITHDRAWAL

If a Member is no longer residing at the address given to the Board and has not   given the Board a forwarding address, the Member is considered to have submitted their resignation.

           Will be changed to:

           4.6.3 The entire article will be stricken

  1. 5.1.4 QUORUM

A quorum at the AGM shall be defined as a minimum of twenty (20) vote         members.   

           Will be changed to:

           5.1.4 The quorum will be changed to ten (10)

  1. CALLING OF A SPECIAL GENERAL MEETING

A quorum at a Special Meeting shall be defined as a minimum of twenty (20) voting members.

A Special General Meeting may be called at any time by any of the following method:

  1. By resolution of the Board to that effect
  2. By a written request of a least five (5) Board Members. The request must state the reason for the meeting and the motions intended to be submitted at this meeting.
  3. By a request signed by one tenth (1/10) of the voting Members of the Association. The request must state the reasons and motions intended to be submitted at this meeting.

           Will be changed to:

            5.2.1 The quorum will be changed to ten (10)

  1. 5.3.4.1 The Chairman may adjourn any General

            Meeting with the consent of the Members at the meeting.

The adjourned meeting concludes only the unfinished business from the initial     meeting.

           Will be changed to:

           5.3.4.1 The word “Special” will be added before “General”

  1. 5.3.4.2 No notice is necessary if the General Meeting is adjourned for less than thirty (30) days.

           Will be changed to:

           5.3.4.2 The word “Special” will be added before “General”

  1. 5.5 FAILURE TO GIVE NOTICE OF MEETING

            No action taken at a General Meeting is invalid due to:

a)     Accidental omission to give notice to any Member

b)     Any Member not receiving any notice

c)     Any error in any notice that does not directly affect the Meeting.

Will be changed to:

5.5 The word “General” will be stricken

  1. 5.6 GENERAL MEETING

Once a month with the exception of July, August and December. The Association will call a General Meeting or an AGM.

5.6.1 AGENDA FOR THE MEETING

The Agenda will be presented to every Member to be adopted at the meeting. No new items may be added to the Agenda past 4:00 PM of the business day prior to the meeting date.

5.6.2 QUORUM

A quorum at a General Meeting shall be eight (8) Voting Members.

5.6.3 NOTICE

Notice by way of Agenda will be sent out one week prior to the meeting to all Board and Committee Members and all Zone and Area Chairman by the Program Co-Ordinator.

            5.6.4 PROCEEDINGS

The proceedings of a General Meeting shall be the same as those set out in Article 5.3.

5.6.5 VOTING

The voting at General Meetings shall be the same as those set out in Article 5.4.

Will be changed to:

5.6 to 5.6.5 all articles will be stricken

  1. 6.1.4.1 If the AGM falls in an odd calendar year, the Voting Members elect the

Following Executive Members:

a)     President for a two (2) year term

b)     Vice-President of Administration year term

c)     Vice-President of Finance for a two (2) year term

d)     Vice President of Promotions and Publicity for a two (2) year term

e)     Publicity Director for a two (2) year term

f)      Bingo Director for a two (2) year term

Any position(s) which went vacant or had an appointed Director placed into it will be for a one (1) year term.

Will be changed to:

6.1.4.1 a-f all positions except those below will be stricken

The following positions will be elected on odd calendar years:

a)     President for a two (2) year term

b)     Treasurer for a two (2) year term

  1. 6.1.4.2 If the AGM falls in an even calendar year, the Voting Members elect the following Executive

Members:

a)     Treasurer for a two (2) year term

b)     Promotions Director for a two (2) year term

c)     Conference Director for a two(2) year term

d)     Fund-raiser Director for a two (2) year term

e)     Zone and Area Director for a two (2) year term

f)      Director at Large

Any position(s) which went vacant or had an appointed Director placed into it will be for a one (1) year term.

Will be changed to:

6.1.4.2 a-f all positions except those below will be stricken

The following position will be elected on even calendar years:

a)     Vice-President for a two (2) year term

b)     Director at Large for a two (2) year term

c)     Bingo Director for a two (2) year term

  1. 6.1.4.3 Voting Members may re-elect any Executive for the same position of the

Board for a maximum of two (2) terms. This does not include terms served in another Board position. No Board Member may serve on the Board in elected positions for more than five (5) terms during their membership.

Will be changed to:

6.1.4.3 The sentence” No Board Member...during their membership.” Will be stricken

  1. 6.1.6.4 Special Executive Meetings may be called by resolution of the Board for the following reasons:

a)     removal of a Board member

b)     removal of a Committee member

In this case the quorum of the meeting shall be ten (10) Executive Members.

Will be changed to:

6.1.6.4 The quorum will be changed to three (3)

  1. 6.1.6.5 A quorum at an Executive Meeting shall be five (5) Executive Members. 

Will be changed to:

6.1.6.5 The quorum will be changed to three (3)

  1. 6.1.6.7 The ten (10) Executives, or one (1) fewer that the total number of Executive on the Board at the time, hold one (1) vote at an Executive Meeting. The President holds only a casting vote in the case of a tie and the Past President holds no vote at an Executive Meeting.

Will be changed to:

6.1.6.7 The number of Executive will be changed to five (5)

  1. 6.2.3    will be stricken — VP Finance
  2. 6.2.4    will be stricken — VP Promotions and Publicity
  3. 6.2.6    will be stricken — Promotions Director
  4. 6.2.7    will be stricken — Publicity Director
  5. 6.2.9    will be stricken — Fund Raiser Director
  6. 6.2.10 will be stricken — Conference Director
  7. 6.2.11 will be stricken — Zone and Area Director
  8. 6.2.12 DIRECTOR AT LARGE

a)     attends all Executive and General Meetings

b)     term is two (2) years

c)     fills any vacant spot on the Board on an interim basis

d)     assists in the delivery of various programs and activities

e)     reports to the Vice President of Administration will be changed to:

6.2.12 will have the following added:

f)      can be elected at the AGM or appointed by the Executive Board on an interim basis until next AGM

  1. 7.4.1 The designated Executive Members of the Board sign all cheques drawn on the monies of the Association. Two (2) signatures are required on each cheque. No Executive may sign for a cheque for which the cheque stub is not filled in giving the person(s) the cheque is to issued to,

Will be changed to:

7.4.1 The sentence “Both Executive....initial the stub.” Will be stricken